AI Receptionist
A trained AI agent that answers website chats, WhatsApp and SMS in your tone of voice — qualifying treatment intent before it reaches reception.
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AI Automations
Capture every lead. Book itself.
Most clinics quietly lose a quarter of their enquiries to missed calls, slow replies and forgotten follow-ups. We build intelligent automation systems that qualify, nurture and book new patients — round the clock, without adding staff.
- AI receptionist
- Missed-call text-back
- Smart booking flows
- Review automations
- Recall reactivation
- CRM & calendar sync
Patient Pipeline
RunningNew EnquiryStep 1
Website chat · 21:14
AI QualifiesStep 2
Intent · Implants · High
Sends Info PackStep 3
Tailored treatment guide
Auto-BooksStep 4
Thu 10:00 · Dr. Patel
<30s
Avg. response time
68%
Enquiry-to-booking
24/7
Coverage
+22%
Recall rebookings
What's Included
A complete, done-for-you system — no extra tools, no extra hires.
Missed-Call Text-Back
Every missed call triggers an instant SMS that re-opens the conversation and offers booking links — recovering enquiries you'd otherwise lose.
Smart Booking Flows
Treatment-aware booking journeys that match patients to the right clinician, slot length and consultation — direct into your calendar.
Review Automations
Post-appointment review requests sent at the optimal moment, with smart routing for happy patients and silent recovery for unhappy ones.
Recall Reactivation
Lapsed patients automatically re-engaged with personalised reminders — turning your existing database into a steady stream of bookings.
CRM & Calendar Sync
Clean two-way sync with Dentally, SOE, Pabau, Google Calendar and more, so your team works in one place — not five.
How We Deliver
A clear, structured rollout designed for busy clinic owners.
Step 01
Audit & Map
We map every touchpoint a new or returning patient hits — and find exactly where leads, time and revenue are leaking.
Step 02
Design Workflows
We design AI workflows tailored to your treatments, team, software and tone of voice — not generic templates.
Step 03
Build & Integrate
We build, connect and test everything end-to-end with your existing CRM, calendar, phone and messaging tools.
Step 04
Optimise Monthly
We monitor performance, tune the AI, and add new automations as the practice grows.
FAQ
Will it sound robotic to our patients?+
No. We train every AI agent on your brand voice, FAQs and treatment information. Most patients can't tell — and the ones who can appreciate getting an instant, helpful answer at 9pm on a Sunday.
Does this replace our receptionist?+
It augments them. The AI handles repetitive enquiries, qualification and out-of-hours coverage, so your reception team can focus on in-practice patients and high-value calls.
Which dental software do you integrate with?+
We commonly integrate with Dentally, SOE/Software of Excellence, Pabau, Carestack, Google Calendar, HubSpot and most modern booking systems. If you use something else, we'll confirm during the audit.
How quickly can it be live?+
A first automation — usually missed-call text-back and an AI receptionist — typically goes live within 2–3 weeks. Full pipelines roll out over 4–8 weeks.
Ready to see what this could do for your practice?
Book a free 20-minute strategy call. We'll audit your current setup and show you exactly where the growth is.